Organizing, naming and sorting files in an accessible manner for all the employees of a media agency, optimizes time spent on a project, minimizing badly used time for finding the final approved concept, resources or project documentation. After many unfortunate attempts to (re)reorganize the files and folders of a project, we finally arrived to a conclusion, vital for our current situation as a company.
Complicated or efficient ?
Establishing a convention regarding folders and files naming, as well as a coherent folder structure has the following advantages:
- A folder structure based on a specific and logical description, eliminating personal interpretation .
- Time spent on finding the resources, documentation is optimized .
- The chaos of the “latest version” is finally eliminated. Words like FINAL, NEW, LATEST, OLD will not be found in the folder and file structure anymore .
